Check Typing, Paragraph Layout and White Space before Printing Your Business Letter

WritingSkills.web.id - A good outlook of a business letter could give a great first impression in a business relationship. Actually,...

WritingSkills.web.id - A good outlook of a business letter could give a great first impression in a business relationship. Actually, when a business letter has been organized and typed up, but not yet printed, there are 3 things which need to be considered first:

1. Typing
2. Paragraph Layout
3. White Space

1. Typing

It is common to use single spacing to adjust the space of lines of a paragraph, but use double spacing to adjust the space between one paragraph and another. The result of your typing must be neat and the ink printed must be clear. There must not be any scribbles, such as corrections, and also any marks of erasing because of typos.

2. Paragraph Layout

It is important to make a layout of paragraphs that looks balanced. A paragraph with one line of sentences which is followed by a paragraph containing eight lines of sentences will make the reader uncomfortable to read the letter. On the contrary, paragraphs which have the same amount of lines of sentences will make the reader comfortable, and at the same time, they will ease the reader for understanding the letter's purpose.

3. White Space

Besides the space between paragraphs, there is also empty space (white space) at the side of a letter, that is called "margin", i.e. top margin, bottom margin, left margin, and right margin. To make a good layout, it is recommended to place the letter content in the middle of the paper, so that the white space at the four sides looks balanced.

If the content of your letter is short, it is recommended not to type it too close to the top margin of the paper. Thus, there is not too much white space at the bottom margin. On the contrary, if the content of your letter is very long, it is fine to write a two-page letter.